Software
A Few Important Factors About an Electronic Visitor Management System

Gone are the days when offices, institutions, or buildings used to maintain a visitor log book for signing-in visitors. The age-old visitor log book has now been replaced by the electronic visitor management system– a software solution used for tracking visitors.
An electronic visitor management software is capable of recording crucial visitor information, such as their name, photo, address, contact number, people they want to visit, and much more. Additionally, the software also records the frequency and duration of each visit.
Nowadays, electronic visitor management solutions are highly preferred by healthcare centers, shopping malls, educational institutions, daycare centers, as well as businesses across sectors. Having an efficient electronic visitor management system in place can help you track who visited your facility, as and when required. Thus, if you want a secure and transparent check-in process for authorizing the entry of your visitors and staff members, you need to invest in a high-performance electronic visitor management software for your business.
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The Key Components of an Electronic Visitor Management Software
A visitor management software system consists of the following parts:
- The software
- A thermal or inkjet printer
- Visitor badges
- Cameras for adding the picture of the visitors to the visitor badge
- Card scanners
- Barcode scanners for scanning barcodes on a visitor’s badge
How Does an Electronic Visitor Management System Work?
The software functions in the following manner:
- As soon as a guest/s arrives at a business facility, he/she is signed in with the help of a computer.
- The guest needs to provide the security team or receptionist with his/her name. Alternatively, the guests can submit their business card or driving license for scanning, post which the scanned details are stored in the software, and a visitor badge is generated.
- As long as the guest stays within the premises of the business facility, he/she is required to wear the temporary visitor badge. Nevertheless, they need to return the badge to the security team or receptionist while leaving the premises. Once the guest submits the visitor badge, they are signed out using the computer.
A visitor management software solution is capable of keeping tabs on each visitor that visits your building or business facility. It also helps you retrieve visitor-related data as and when required.
Features of an Electronic Visitor Management System
Here are some of the essential features you should look for when investing in a visitor management software system:
- Pre-registration Tools: In case you are expecting guests for a business meeting, pre-registration tools enable you to add the guest information to the visitor management software in advance. Consequently, it accelerates the sign-in procedure once the visitor reaches your facility.
- Biometric Check-ins: This feature simplifies the check-in process of a large number of visitors at large business premises, government offices, amusement parks, and so on. Biometric check-ins using iris recognition, thumbprint, etc., at highly secure places not only help gather accurate information about visitors but also ensures safety.
- Adds Photo: When equipped with a camera, an electronic visitor management system allows you to add a photo to the visitors’ badge. The photos go a long way towards helping your security team identify suspicious visitors or investigate security breaches.
- Blacklisting Tools: This is yet another useful feature that enables you to identify and add unauthorized or unwelcome guests to the built-in watchlist. An efficient electronic visitor management software can easily identify unwanted visitors by identifying their iris, thumbprint, etc. Once the unwanted guests are blacklisted by the software, it denies their access and notifies you immediately.
- Report Generation: A feature-filled electronic visitor management software is also capable of generating real-time visitor reports so that you can view all visitor-related information and analyze the data. The software is also capable of exporting the reports in PDF format so that you can evaluate the reports or share the same with your concerned department with ease.
Report generation tools offered by an electronic visitor management system not only gives you detailed information about visitors entering and exiting your business premises but also helps you identify visitor traffic patterns. It also helps your sales team to identify regular visitors who could be potential leads.
- Alerts and Notifications: As soon as guests complete their check-in procedure through a visitor management system, the software instantly notifies you about their arrival. It sends automated alerts via email, push notifications, SMS, etc., to intimate you about the arrival of a visitor or group of visitors. As soon as you receive an alert, you can send further messages to the software to notify the guests to wait or proceed towards the reception counter.
- Third-Party Integrations: The most advanced electronic visitor management system can be easily integrated with the already existing access control tools in your organization, such as flap gates, NFC, biometric systems, etc., for extending its functionality.
- Customized Visitor Badges: A quality electronic visitor management system allows you to print customized visitor badges in the blink of an eye. In case of integrations with access control tools, the visitors need to get their badges scanned at different control points for gaining entry to the restricted areas of your organization.
These are some of the advanced features offered by an electronic visitor management software system.
Advantages of the Software
The unique features of an electronic visitor management system offers its users a wide range of advantages. That’s why the software is preferred over the conventional sign-in books.
- Provides Accurate Visitor Information: An electronic visitor management software records visitor information more accurately than a paper-based sign-in book.
- Saves Time: An electronic visitor management system also accelerates the process of signing-in. It quickly scans visitor cards or driving licenses of visitors for collecting the necessary visitor-related information for documenting their visit to a particular venue.
- Recognizes Returning Visitors Immediately: An electronic visitor management software system stores all visitor information systematically. It enables regular visitors to be signed in instantly. Moreover, if the system identifies any security issue with a visitor, it alerts the concerned department immediately.
- Boosts Productivity: An electronic visitor management software comes with pre-registration modules so that visitors can be signed-in in advance. Consequently, it allows your security team to focus on the other crucial aspects of your organization’s security.
- Improves Your Brand Image: An electronic visitor management system helps you build a solid brand image. The meticulous screenings of all the guests entering and leaving your organization also impress your visitors, which in turn, helps you build an impressive brand image.
- Disaster Management: In the event of an emergency evacuation, the real-time reports generated by an electronic visitor management software can help you track if any outsider is present on your business premises during the emergency.
- Helps You Go Paperless: An advanced electronic visitor management software stores all visitor information on a cloud-based server. It eliminates the use of paper, thus, helping you go paperless.
- Scalability: An efficient visitor management system is scalable as well as flexible. You can easily customize the software to cater to the needs of your growing business.
- Cost-effective: An electronic visitor management system is an affordable solution that comes with adequate customizability, scalability, as well as flexibility. The best thing about this software is that it allows you to choose from a wide array of pricing models based on your requirements.
Considering the benefits offered by an electronic visitor management system, businesses across sectors are increasingly investing in this security software. Thus, if you want to keep your office secure from thieves and criminals, you must consider investing in a sophisticated electronic visitor management solution without further ado.
Tips to Pick the Right Electronic Visitor Management Software
There’s no death of electronic visitor management solutions in the market. Nevertheless, like any other software, you need to do a bit of research before buying the right electronic visitor management software for your business.
Here are a few useful tips that will help you make the right purchase decision:
- Identify the security challenges your business is facing currently.
- Find out a software that offers all the necessary features required for tackling the challenges identified by you.
- Is the software perfect for scanning your visitors/guests?
- Do you want each visitor to wear identification badges?
- Is the software capable of monitoring multiple sites simultaneously?
- Is the software easy to install and use?
- Does it offer a cloud-based visitor logbook?
- What is the cost of hardware and implementation?
- Can the software be integrated with your existing security tools?
- Does it offer 24/7 technical assistance/ customer support?
- Does the software offer live chat assistance?
Last but not least, make sure you purchase the online visitor management software from a reputable software vendor that also provides comprehensive training to the users. Moreover, if you are on a tight budget, it is advisable to pick an entry-level solution instead of purchasing an enterprise-level visitor management software.
We hope the tips shared by us will help you buy the right-fit electronic visitor management system for your business.

Software
Roadmap to Success: CCIE Routing and Switching

Networking plays a highly important role in this globalized world. With advancing technology and increasing connectivity, with the corporate world being driven on data, the IT professionals’ need for proficiency in networking is constantly increasing. The Cisco Certified Internetwork Expert Routing and Switching (CCIE R&S) certification is one such certification aimed at expert- level professionals. CCIE is the most reputed training course, and examination in the IT world and very few people have completed it even to date.
Road map to success refers to a series of different posts that aim to teach potential students and learners to understand certification pathways and the consequent career opportunities that those certifications might open up. They also enlighten students about the new steps that can be taken in their careers.
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What is CCIE routing and switching?
The CCIE routing and switching is the most prestigious course at the expert level for industry level professionals. An interesting point about the course is that even though it is aimed at expert-level professionals, it does not formally require any prerequisites. However, you need to have a deep understanding of the fundamentals of networking and even working experience to crack the examination. The CCIE routing and switching certification is further divided into two papers –
- 400-101 CCIE Routing and Switching Written Exam
- CCIE R&S Lab Exam
To qualify and crack both the exams, the course taker has to display proficiency in several different networking areas. Some of the major areas are given below –
- Network principles
- Technologies for Layer 2
- Technologies for Layer 3
- Infrastructure security
- Evolving technologies v1.1
- VPN-based technologies
- Infrastructure-based services
Exam details –
The entire length of the written exam is 120 minutes. There are a total of 90- 110 questions. For the lab examination, the only prerequisite is to have passed the first written examination. The allotted time for the exam is 8 hours. If you fail to pass the lab examination, you have a window of 12 months to retake the examination for your written paper result to remain valid. Failure to do so would mandate you to repeat the entire process to get the CCIE certification.
After passing the examination, learners need to recertify their status every two years. After two years, you would be required to sit for a recertification exam to rectify your CCIE passing status. Many learners also opt for further courses like the CCIE security course or the CCNP certification exams to further improve their resume and credentials.
How to prepare for the examination?
There are numerous study materials and study patterns to practice and learn for the examination. Some of the most effective methods and tips have been illustrated below –
- Study the exam pattern-
A deep and complete understanding of the exam pattern is a must before you start your preparations. You need to be familiar with the number of questions, sections, topics, etc. before organizing your study materials and preparing for the paper. Looking at previous year’s questions would also help you understand the type of questions generally asked in the exam.
- Practice –
The real-world application of theoretical concepts is a must when you are preparing for such exams. There are several online services where you will be able to practically implement your learnings of networking. Two such services are –
- Virtual Internet Routing Lab (VIRL PE)
- Modelling Labs
- Training libraries –
The technical Cisco Platinum Learning Library contains numerous guides and resources and advice from experts and professionals from the networking industry on how to qualify for both the CCIE routing and switching exam exams. You can also access many lab materials and blueprints that have been modeled according to the real exam. You can also access several guide books relevant not only for CCIE exams but also for any networking exam you give. These materials contain many preparatory tips on how to manage your time and prepare good- quality notes.
- Individual and group studies –
Cisco provides many study materials and guides with questions and tips on how to crack the examination. You can study the materials individually or sit in groups to divide the work and then collaborate on all your learning in the end. This has proven to be a very effective method a lot of times. Several CCIE routing and switching study groups online help individuals clear the exam by providing them with relevant materials to crack the exam.
Software
Gym Management Software: Why It’s Important for Fitness Business Owners?

Many gym software providers offer different types of gym software, from web-based to desktop-based systems. But the main problem that users encounter is compatibility. The most common type of Gym Management Software is web-based. This means it is available only for websites that are accessible via the Internet.
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Suitable to Track the Things:
Users may think that there are a lot of fitness software programs that they can use. There are a lot of different gym scheduling software programs and some are more suitable for certain purposes than others. Some are mainly intended to be used by personal trainers. They allow you to create workout plans, manage gym profiles, and set up and cancel workouts. Some fitness software programs are designed specifically for professional gym owners. These are used by gym management personnel to keep track of customers, staff records, and customer satisfaction surveys.
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Manage and Track the Employees:
Some gym software products are designed to work as an effective employee scheduling program. They allow you to set up shifts, create an emergency signup list, assign workers to shifts, and create pay schedules for employees. Also, some gym management app can help you manage employee performance, reward, and penalties, and track vacation days and sick days. They make it easy for managers to plan their teams and give them enough information to succeed in their jobs.
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Online Calendar and Banking Dashboard:
The Best Gym Management Software offers some features that are similar to those of an online calendar or an online banking dashboard. A gym dashboard lets you see information on the activities of your employees, such as gym hours scheduled, the number of staff members per class, and average gym time per employee. An online dashboard includes your employees’ hourly earnings, bank transactions, bank account balance, and personal data profiles. You can even get alerts when your employees miss work, set rules for overtime pay and set up automated billing.
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Improve Your Billing System:
One of the biggest challenges facing gym owners is keeping payroll accurate. Online payment solutions can greatly improve your ability to calculate and bill your gym’s employees accurately. Some gym software allows you to create your Payroll module that integrates with an existing financial transaction system like QuickBooks, Citibank, or PayPal. Other systems allow you to process payments by direct deposit, debit card, and credit card.
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Track and Monitor the Member’s Activity:
Another common challenge facing gym owners is tracking and monitoring member activity. To keep abreast of member activity, many gym software programs include tools for segmenting the data so you can create reports for key performance indicators, average sessions per member per day, and average membership per month. A gym management app can help you analyze your member data to understand what may be working well for your business, what may be a drag on your business, and what you can do to change the dynamics of your gym. You can also view your gym membership sales reports to understand how well sales are trending compared to other gym chains or to understand where some of your sales techniques may be lacking.
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Perform Administrative Tasks More Effectively:
Perhaps one of the most forgotten gym management app features is the ability to perform simple administrative tasks like creating reminders, handling cash and check payments, and handling membership dues. Some gym software applications come standard with admin capabilities, but if your gym uses more complicated membership processes, it may be necessary to add additional support for administrative tasks. Wellyx offers the ability to track and manage insurance claims, perform marketing research, and generate tax reports. Investing in a high-quality gym software product allows you to focus on the other important components of your fitness business. Having the right product also makes it easier to stay on top of the ever-changing business landscape.
Conclusion:
For gym owners who want to save time and avoid tedious tasks like monthly balance transfers, frequent billing cycles, and manual entry of invoices, a gym software app can be a real money-saver. By investing in a quality gym software product, gym owners can enjoy several useful features for their business. Some gym software products offer advanced features like custom reporting, detailed customer information, and customer support services. Some Gym Management Software also includes a powerful work planner feature that enables gym owners to schedule appointments and monitor workout sessions. For gym owners who want to stay on top of their business, investing in gym software is a smart decision.
Software
Why deploying Digital Asset Management Software is Mandatory?
Every business whether a startup or an existing one is composed of the company’s assets. Managing these assets is extremely important in defining the cash flow of the business and its financial health. This article sheds light on why you need to have reliable software for your Digital Asset Management software.
Table of Contents
- 1 What is an Asset?
- 2 How do you Value Digital Assets?
- 3 What is Digital Asset Management Software?
- 4 How does Digital Asset Management work?
- 5 What are the Examples of Digital Assets?
- 6 What are the Benefits of a Digital Asset Management Software?
- 7 5. Permissioned Access:
- 8 6. Enhance the Return on Investment (ROI):
- 9 7. Keep brand consistency and integrity:
- 10 What is the Conclusion?
What is an Asset?
Anything owned by your company is known as its asset. It contains a certain value and price and may deteriorate with time known as the depreciation value of that asset. There are various types of assets like fixed, current, tangible, and non-tangible assets, etc. Digital assets are known for their sheer importance in business management. Managing your assets is extremely useful in maintaining the good financial health of your business.
What is Digital Asset?
In the easiest terms, a digital asset is termed as content that is stored digitally in your software regarding your company such as promotional videos, spreadsheets, documentation of company, etc. The term “digital assets” defines that this kind of asset is not just restricted to files, rather they include everything that may be stored on the digital devices. Assets like email, brochures, sales proposal letters, blog posts, website content along with the copyrighted videos and images refer to the digital marketing assets. These assets can be easily utilized in various marketing campaigns.
How do you Value Digital Assets?
A digital asset may or may not be used outside the context of an enterprise. This fact helps you know the value of digital assets. The majority of the digital assets derive their value when they are utilized in a particular context and not from an independent free-market value.
What is Digital Asset Management Software?
Digital Asset Management (DAM) software is an automated solution that helps businesses in the management of their content assets such as brand logos, product logos, media files, and product image files, etc. A company needs to deploy software for the management of its digital assets. In the modern world of digital technology, you must avail the benefits of good and reliable software for the sake of your business profitability.
How does Digital Asset Management work?
Digital Asset Management Software (DAM) is a system that stores, shares and organizes digital assets in a centralized database location. It is a comprehensive company’s content sharing and storage solution.
What are the Examples of Digital Assets?
The mainly general examples of digital assets are:
- Photos
- Videos
- Design files
- Excel files
- Word files
- PDF files.
- PowerPoint presentations.
- Marketing content.
- Marketing collateral
What are the Benefits of a Digital Asset Management Software?
Good quality content is known as the king of content marketing for your business. Hence, the outstandingly written content is a robust market differentiator. It can guide the companies to resonate with the consumers by strengthening their brand knowledge and perception and conclusively drive more profit. Management of digital content is extremely important for any running or existing company. Some of the benefits of a (DAM) Digital Asset Management Software are explained below:
1. Eliminate the cost of lost work
The perpetual requirements for marketing content refer to the fact that new assets are always being created by a generation of new ideas. But having more files indicate that it might be easy to lose them. With the help of software, you can easily store the data which can be further secured as you can easily retrieve it.
2. Boost creativity and production cycles
The software utilization brings efficiency and agility to content creation. The creativity is enhanced and creative production is escalated for your company.
3. Streamlined Distribution
DAM platforms provide the stakeholders with all the information they need, fast and ferociously. The integration with other marketing technologies can further automate and improve the distribution processes, across the broadcasting channels and other systems.
4. Deteriorate the workflow redundancies
The DAM systems can extend the longevity of the digital assets by reusing them and repurposing them. Furthermore, the DAM facilitates cross-team collaboration and diminishes the possibility of miscommunications. These miscommunications can turn quite costly for your business’s financial health.
5. Permissioned Access:
Governance tools allow the DAM admins to control the communication of various user groups with assets. This allows control over the access of various digital assets and how to utilize them.
6. Enhance the Return on Investment (ROI):
The Digital Asset Management Software also includes the analytics tools that track who is using which assets and how are they efficiently utilized? The important content strategy decisions are made with the help of data provided by this analytical tool or software.
7. Keep brand consistency and integrity:
DAM solutions assist in ensuring that all the team members are using the same branded files. This improves the consistent approach to the improvement of brand integrity. Hence the quality of your brand is enhanced as it attracts more and more customers towards it.
What is the Conclusion?
The ideal software for this purpose of Digital Asset Management (DAM) is none other than SMACC cloud-based ERP software. The SMACC cloud-based software utilizes the availability of a reliable internet connection and scrupulous data encryption algorithms to keep your business data confidentially secure. Now you can completely rely on cloud-based technology as it does not require any heavy installations anymore for your ease and comfort. Also, the user-friendly interface helps you learn about the software without any specific IT trainings. Therefore the deployment of DAM software is mandatory for the mind-blowing performance of your business.
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