Software

A Few Important Factors About an Electronic Visitor Management System

Published

2 years ago

November 4, 2020

admin

Gone are the days when offices, institutions, or buildings used to maintain a visitor log book for signing-in visitors. The age-old visitor log book has now been replaced by the electronic visitor management system– a software solution used for tracking visitors.

An electronic visitor management software is capable of recording crucial visitor information, such as their name, photo, address, contact number, people they want to visit, and much more. Additionally, the software also records the frequency and duration of each visit.

Nowadays, electronic visitor management solutions are highly preferred by healthcare centers, shopping malls, educational institutions, daycare centers, as well as businesses across sectors. Having an efficient electronic visitor management system in place can help you track who visited your facility, as and when required. Thus, if you want a secure and transparent check-in process for authorizing the entry of your visitors and staff members, you need to invest in a high-performance electronic visitor management software for your business.

Table of Contents

1 The Key Components of an Electronic Visitor Management Software
2 How Does an Electronic Visitor Management System Work?
3 Features of an Electronic Visitor Management System
4 Advantages of the Software
5 Tips to Pick the Right Electronic Visitor Management Software
- 5.1 admin

The Key Components of an Electronic Visitor Management Software

A visitor management software system consists of the following parts:

The software
A thermal or inkjet printer
Visitor badges
Cameras for adding the picture of the visitors to the visitor badge
Card scanners
Barcode scanners for scanning barcodes on a visitor’s badge

How Does an Electronic Visitor Management System Work?

The software functions in the following manner:

As soon as a guest/s arrives at a business facility, he/she is signed in with the help of a computer.

The guest needs to provide the security team or receptionist with his/her name. Alternatively, the guests can submit their business card or driving license for scanning, post which the scanned details are stored in the software, and a visitor badge is generated.

As long as the guest stays within the premises of the business facility, he/she is required to wear the temporary visitor badge. Nevertheless, they need to return the badge to the security team or receptionist while leaving the premises. Once the guest submits the visitor badge, they are signed out using the computer.

A visitor management software solution is capable of keeping tabs on each visitor that visits your building or business facility. It also helps you retrieve visitor-related data as and when required.

Features of an Electronic Visitor Management System

Here are some of the essential features you should look for when investing in a visitor management software system:

Pre-registration Tools: In case you are expecting guests for a business meeting, pre-registration tools enable you to add the guest information to the visitor management software in advance. Consequently, it accelerates the sign-in procedure once the visitor reaches your facility.

Biometric Check-ins: This feature simplifies the check-in process of a large number of visitors at large business premises, government offices, amusement parks, and so on. Biometric check-ins using iris recognition, thumbprint, etc., at highly secure places not only help gather accurate information about visitors but also ensures safety.
Adds Photo: When equipped with a camera, an electronic visitor management system allows you to add a photo to the visitors’ badge. The photos go a long way towards helping your security team identify suspicious visitors or investigate security breaches.
Blacklisting Tools: This is yet another useful feature that enables you to identify and add unauthorized or unwelcome guests to the built-in watchlist. An efficient electronic visitor management software can easily identify unwanted visitors by identifying their iris, thumbprint, etc. Once the unwanted guests are blacklisted by the software, it denies their access and notifies you immediately.

Report Generation: A feature-filled electronic visitor management software is also capable of generating real-time visitor reports so that you can view all visitor-related information and analyze the data. The software is also capable of exporting the reports in PDF format so that you can evaluate the reports or share the same with your concerned department with ease.

Report generation tools offered by an electronic visitor management system not only gives you detailed information about visitors entering and exiting your business premises but also helps you identify visitor traffic patterns. It also helps your sales team to identify regular visitors who could be potential leads.

Alerts and Notifications: As soon as guests complete their check-in procedure through a visitor management system, the software instantly notifies you about their arrival. It sends automated alerts via email, push notifications, SMS, etc., to intimate you about the arrival of a visitor or group of visitors. As soon as you receive an alert, you can send further messages to the software to notify the guests to wait or proceed towards the reception counter.

Third-Party Integrations: The most advanced electronic visitor management system can be easily integrated with the already existing access control tools in your organization, such as flap gates, NFC, biometric systems, etc., for extending its functionality.

Customized Visitor Badges: A quality electronic visitor management system allows you to print customized visitor badges in the blink of an eye. In case of integrations with access control tools, the visitors need to get their badges scanned at different control points for gaining entry to the restricted areas of your organization.

These are some of the advanced features offered by an electronic visitor management software system.

Advantages of the Software

The unique features of an electronic visitor management system offers its users a wide range of advantages. That’s why the software is preferred over the conventional sign-in books.

Provides Accurate Visitor Information: An electronic visitor management software records visitor information more accurately than a paper-based sign-in book.

Saves Time: An electronic visitor management system also accelerates the process of signing-in. It quickly scans visitor cards or driving licenses of visitors for collecting the necessary visitor-related information for documenting their visit to a particular venue.

Recognizes Returning Visitors Immediately: An electronic visitor management software system stores all visitor information systematically. It enables regular visitors to be signed in instantly. Moreover, if the system identifies any security issue with a visitor, it alerts the concerned department immediately.

Boosts Productivity: An electronic visitor management software comes with pre-registration modules so that visitors can be signed-in in advance. Consequently, it allows your security team to focus on the other crucial aspects of your organization’s security.

Improves Your Brand Image: An electronic visitor management system helps you build a solid brand image. The meticulous screenings of all the guests entering and leaving your organization also impress your visitors, which in turn, helps you build an impressive brand image.

Disaster Management: In the event of an emergency evacuation, the real-time reports generated by an electronic visitor management software can help you track if any outsider is present on your business premises during the emergency.

Helps You Go Paperless: An advanced electronic visitor management software stores all visitor information on a cloud-based server. It eliminates the use of paper, thus, helping you go paperless.

Scalability: An efficient visitor management system is scalable as well as flexible. You can easily customize the software to cater to the needs of your growing business.

Cost-effective: An electronic visitor management system is an affordable solution that comes with adequate customizability, scalability, as well as flexibility. The best thing about this software is that it allows you to choose from a wide array of pricing models based on your requirements.

Considering the benefits offered by an electronic visitor management system, businesses across sectors are increasingly investing in this security software. Thus, if you want to keep your office secure from thieves and criminals, you must consider investing in a sophisticated electronic visitor management solution without further ado.

Tips to Pick the Right Electronic Visitor Management Software

There’s no death of electronic visitor management solutions in the market. Nevertheless, like any other software, you need to do a bit of research before buying the right electronic visitor management software for your business.

Here are a few useful tips that will help you make the right purchase decision:

Identify the security challenges your business is facing currently.

Find out a software that offers all the necessary features required for tackling the challenges identified by you.

Is the software perfect for scanning your visitors/guests?

Do you want each visitor to wear identification badges?

Is the software capable of monitoring multiple sites simultaneously?

Is the software easy to install and use?

Does it offer a cloud-based visitor logbook?

What is the cost of hardware and implementation?

Can the software be integrated with your existing security tools?

Does it offer 24/7 technical assistance/ customer support?

Does the software offer live chat assistance?

Last but not least, make sure you purchase the online visitor management software from a reputable software vendor that also provides comprehensive training to the users. Moreover, if you are on a tight budget, it is advisable to pick an entry-level solution instead of purchasing an enterprise-level visitor management software.

We hope the tips shared by us will help you buy the right-fit electronic visitor management system for your business.

admin

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Related Topics:Electronic Visitor Management System

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Software

TOP 5 File Recovery Software For PC To Get Your Data Back

Published

1 year ago

July 14, 2021

Anamikasinha

Data Loss is an unpleasant situation that most of us surely have experienced. But thanks to the technology that has now made it possible to recover any type of data from any type of storage device. In today’s article we will be discussing top 5 file recovery software that can easily help you to recover your lost data. So further delay let’s check out these 5 amazing data recovery software.

Table of Contents

1 5 Top-rated Data Recovery Software

5 Top-rated Data Recovery Software

1. Advanced Disk Recovery

Advanced Disk Recovery is an amazing file recovery that provides a perfect solution for all your data loss problems. So whether you have lost your image, document, video or music file, this amazing software can recover them all with just a few clicks. The advanced scan engine of Advanced Disk Recovery searches every nook and corner of your storage device, whether it is your internal hard disk, external disk, memory card or USB flash storage for the lost files. The trial version of the program helps you to scan for all the lost files for free, however you have to purchase the program to recover them. Moreover, the program provides you an option to preview the files before recovering to decide which file to recover and which to not.

Salient features of Advanced Disk Recovery:

Deep scan mode to recover the deleted files even which are deep buried.
Filters to restore files based on Size, Date, Time etc.
Option to preview files before recovering them.
Compatible with Windows 10/8.1/8/7/Vista and XP. Both 32 bit & 64 bit.
Supports various storage devices like external hard drive, SSD, memory cards and USB flash storage.
Complete product support available 24*7.

2. Disk Drill

Disk Drill is an amazing file recovery software that provides you a user friendly interface to recover any type of deleted files from your computer. Moreover this advanced data recovery tool provides you with an option of quick scan that within minutes looks for the recently deleted files. However, if it doesn’t help then you have an option of Deep scan that can even reconstruct the deleted files from the traces found on the disk. So whether you are a novice user with just a basic computer knowledge or an advanced user, Disk Drill will not disappoint you both. And above all Disk Drill also provides an additional data protection tool known as Recovery Vault to keep your important files safe.

Primary Features of Disk Drill:

Easy and intuitive user friendly interface.
Recover 500 MB of data for free. However if you need to recover more than that then you need to purchase it.
Free inbuilt Recovery Vault to keep your important files safe.
Supports all major file systems like FAT/FAT32/exFAT, NTFS, HFS & HFS+, APFS, EXT3/EXT4.
Smaller in size and light on system resources and memory.

3. Recuva

If you are looking for a free file recovery software that can recover all your deleted files without paying even a penny then you should go for Recuva. This free to use data recovery tools created by Piriform helps you to recover almost any type of files like audio, video, document, images from almost all storage devices like hard drive, memory card, and external drives. Recuva uses advanced algorithms that can recover files even from damaged and formatted drives. And not only this, Recuva also provides you with an option to securely delete files so that they never be recovered by any data recovery software.

Main Features of Recuva

Completely free to use to recover any type of deleted files.
Advanced deep scan mode to find maximum possible traces of deleted files.
Additional option to securely delete files that you never want to be recovered through any means.

4. EaseUS Data Recovery Wizard

Whether you have lost your files in an OS crash, virus attack, or any other data loss scenarios, you can trust EaseUs Data Recovery Wizard to recover them. Its 3 step data recovery method, select a location > scan the drive > recover files makes it really easy for anyone in this world to get their deleted files back. Moreover, this impressive file recovery software not only helps you to recover the lost files but also repair them in case they are recovered as corrupt or damaged.

Primary Features of EaseUs Data Recovery Wizard

Recover 2GB of data for free.
Preview the files or data before recovering them.
Available for both Windows and Mac versions.

5. R-STUDIO

If you are looking for a professional image recovery tool with lots of advanced recovery options to recover the lost images from your client’s PC then you should go with R-STUDIO. Initially the product was only meant for commercial users but now the company has designed the lighter version as well for the beginners named as R-Undelete.

Key Features of R-STUDIO:

Raw file recovery for heavily damaged or unknown file systems.
Cross Platform support.
Recover the files from local as well as from network drives.
Extended file search and mask capabilities;

Conclusion

So here we come to the end of the article. We hope that the article has helped you to get a better insight of the top 5 file recovery software that can recover all your deleted files with ease.

Anamikasinha

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Software

5 Factors to Consider When Choosing Invoicing Software

Published

1 year ago

July 7, 2021

Logan J

Humans are to error, this is reason enough to switch to e-invoicing. You wouldn’t want to miss a figure by a zero, or being invoiced to the wrong account. More so, spending most of your time ruminating about which client hasn’t paid yet.

There are tons of options when it comes to choosing invoicing software. However, if you are at loggerheads with what to look for in an excellent invoicing software, worry no more.

Below are factors you should consider at length when choosing invoicing software.

Table of Contents

1 Customizable and Easy to Use
2 Automates Processes
3 Tracks Payment Dates
4 Check Customer Reviews
5 Customer Support
- 5.1 Choosing Invoicing Software for Your Business Made Easy
  - 5.1.1 Logan J

Customizable and Easy to Use

If you can’t afford a graphic designer to design a template for you. You need an invoicing software provider that gives an array of catchy and beautiful free invoice templates.

Furthermore, you wouldn’t want software that will be a nightmare to your staff before they grasp how it works. The user experience of the software should be such that anyone can use it without oversight.

Automates Processes

Filling of addresses, account details, and amounts to be paid could be seamless through automation. If the billing system is linked to the invoicing software, all details are automatically uploaded to the invoice.

This would take longer without invoicing software as you have to call the client to confirm the account and other details. Remember the faster you send an invoice, the faster you are likely to get paid.

Tracks Payment Dates

Running a business means that you will be dealing with a lot of clients and tracking payments can be tedious. You need software for invoices that will remind you whenever a payment is due.

Also, some clients need a reminder, and an invoicing system that does this is a plus.

Check Customer Reviews

The stability and safety of the invoicing software are crucial features to consider. Systems are bound to technical failure and cyber-attacks, and your entire financial information will be at risk.

Check customer’s reviews about the product then choose from a seasoned developer or vendor to be safe.

Customer Support

The invoicing system may crash or get infiltrated by bugs. You need a convenient customer support team you can call any time. Support from the vendor is crucial to help you mitigate downtimes.

Check if the vendor provides 24/7 customer support and after-sale services such as updating you on the latest software features.

Choosing Invoicing Software for Your Business Made Easy

The most important thing is solving your company’s particular needs. The software should make invoicing in your company seamless and easier.

Therefore, your staff shouldn’t have a hard time adapting to the new way of doing things. The latter should outweigh the former though since most software requires a bit of training before use.

If you take all the above factors into consideration when choosing invoicing software, you will have an easier time getting the best.

If you enjoyed reading this article, you’ll love our other technology and business posts. Read them today!

Logan J

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Software

Systweak Photos Recovery Review, Pros, Cons and Pricing

Published

1 year ago

June 11, 2021

Anamikasinha

It is the photos that help us to delve into our past memories and relive those beautiful moments. So if someone says that photos can help you to time travel then it’s not a hyperbole. But what if accidentally these precious memories(images ) got deleted. If that has happened to you then you must know the pain and agony.

Fortunately now there is a way or precisely a tool, a photo recovery tool that can help you to recover all your deleted photos. In this article we will discuss Systweak Photos Recovery, an all in one tool that helps you to get back your accidentally deleted photos.

So folks, here we come with a Systweak Photos Recovery review that will answer all your queries regarding this amazing product. So without further ado, let’s start.

Table of Contents

1 Systweak Photos Recovery Review

Systweak Photos Recovery Review

Systweak Photos Recovery is an amazing tool designed by Systweak Software, a company that has a legacy of 20 years in developing optimization software. The application is designed in a way that it can look in every nook and corner of your hard drive’s sector and retrieve the images that you thought to be gone forever.

We all know that when an image is deleted by pressing the Delete button it goes to the Recycle Bin and when we empty the Recycle Bin the image is gone forever. However, the truth is that although you can’t visually see the deleted images on your PC, they still lie on your hard drive. However to get it back you need an advanced recovery tool like Systweak Photos Recovery.

This amazing tool within seconds scans your drive for the permanently deleted images. And once the scan completes it shows all the images that can be recovered. You can then recover all the deleted images with a mere press of the Recover button.

Let’s checkout how to use this amazing photo recovery tool.

To get started first download the Systweak Photos Recovery software from the official website.
Once the setup file is downloaded, double click on it to start the installation process.
Next follow the on screen instructions to install the program on your computer.
Once the installation completes, double click on the program icon to launch the application. Next you have to complete the activation process with the key that you have received in your email after purchase.
Now select the location(hard drive or external drive), scan type(Quick scan or deep scan) and click the START SCAN button to start the scan from the home screen of the product.
Now just sit back and relax for a few seconds for the scan to complete. Although the scan is quick, still it will depend on the disk size and the number of images the product finds.
Once the scan completes you will see a list with all the photos that can be recovered. You can now select each photo or select all the photos and then click on the Recover button.
Next, select a destination folder where you wish your deleted photos to be recovered and then click on the OK button.
Note: Never select the same location where the photos were initially present.
Now, wait for the recovery process to complete. Once done you can exit the application.

You can now check all your recovered photos in the folder that you have selected in the Step 8.

Pros and Cons of Systweak Photos Recovery

Although after an in depth use of the product we don’t find any noticeable cons but still here are some pros and cons of Systweak Photos Recovery.

Pros of Systweak Photos Recovery.

Advanced and powerful scan engine to recover the deep buried images from the hard drive.
Supports different file systems like FAT, FAT 32, NTFS etc.
Recover deleted images not only from the internal hard drive but also from formatted USB Flash Drive, memory cards, and external hard drive.
User friendly interface with different customizable options to recover the deleted images.
Tree View mode(a recent update to the program) makes it easy to view the photos from the location they are recovered.
Compatible with Windows OS 10/8.1/8/7 (both 32 bit and 64 bit)
Dedicated support team to help you with any problem you faced in using the product.
60 days, no questions asked, money back guarantee.

Cons of Systweak Photos Recovery

As stated earlier we didn’t find any cons in this product, however still there exists few

Limited functionality trial version that only scans your drive for free.
No multilingual product support.
Available for only Windows and Android operating systems.

However, the good news is that the developers are working on the product and soon going to release it for other platforms and in other languages as well. Moreover, although there is a limited functionality trial version but still your purchase is backed by 60 days, no questions asked, money back guarantee. This means, purchase the product, use it and if not satisfied by the result, just ask for money back under a 60 days money back guarantee.

Pricing for Systweak Photos Recovery

This amazing product is priced at 39.95 USD annually and not to forget backed by a no question asked money back guarantee. Also after purchasing the product you will instantly receive the download link and license key to use the product. Moreover, you will receive the support for the product completely free for 1 year.

Conclusion

So folks this was a detailed review of Systweak Photos Recovery, an amazing tool to recover all your deleted photos without any hassle. Additionally, as a word of caution we recommend you to stop using your computer as soon as you discover that you have deleted your photos from your computer. This will help you to recover your maximum deleted photos.